Quoted Works Software for Facilities Management
expansive FM’s Quoted Works software gives facilities teams a clear, auditable way to request, compare, approve and track contractor quotes - all in one CAFM system.
expansive FM brings the entire quoted works process into one system, so quotes are easier to request, quicker to approve, fully traceable, and work can start sooner across your facilities.
Multi-Quote Creation
Request multiple contractor quotes in one step, making it easier to compare costs, timelines and value.
AI Quote Analysis
Get data-backed insights to check whether quote costs and timeframes stack up. Your AI teammate flags anything that doesn’t look right.
Follow-Up Quotes
Create follow-on quotes instantly when scope changes, keeping approvals and spend under control.
Tiered Approval
Tiered quote approvals ensure quotes are seen by the right people at the right stage - automatically.
Spend Management
Automatically cap spend in line with the approved quote, so costs stay controlled, and surprises are avoided.
Quote Workflow
Set up approval rulesets with the relevant steps to help ensure quotes are seen and approved by the relevant people. Instantly recognise attendance and fix expectations upon approval of quotes, and allow expansive FMs SLA management to take care of the rest.
AI Quote Extractor
Minimise double handling of work by using expansive AI to extract details from prepared quote documents, making uploading quotes even quicker for your contractors.
Quote Creation
Save time and effort by requesting quotes from multiple contractors at once.
Email Notifications
Trigger automatic notifications each time a quote request is created and responded to.
Enhanced Collaboration
Use the comments section to quickly and easily liaise with contractors regarding a quote.
Quote Workflow
AI Quote Extractor
Quote Creation
Save time and effort by requesting quotes from multiple contractors at once.
Email Notifications
Trigger automatic notifications each time a quote request is created and responded to.
“With the challenges we face today, we are impressed with how quickly they were able to help us mobilise, and it will be great to see the implementation of a strategic, data-driven programme, drive down costs, improve our service levels and ultimately provide an environment to be proud of.”
Darren Nelson-Hall
Head of Premises & FM @ The Co-operative Bank
See what else expansive can do
Parts Ordering
Your team can rapidly order whatever they need directly from multiple suppliers in minimal steps. Suppliers can use the platform to send updates and invoices as the order is processed. Read More »
Analytics & Reporting
Our Dashboards turn your FM data into informative, easy to share and useful analytical insights. Whether it’s SLA Performance Reports, Asset Lifecycle, Spend vs Budget or Time Tracking – we have it! Read More »
Cost Control & Invoicing
With Expansive FM, contractors and engineers can now submit their cost proposals and invoices with ease allowing FM managers to regain control with real-time reporting and analysis. Read More »
Quoted Works
Streamline your quote requests and communicate seamlessly with contractors. Enhance collaboration and ensure value for money... Read More »
Reactive Maintenance
Are you drowning in administration and feel like you’re operating a call centre? With Expansive FM you’ll benefit from less phone calls, emails and general administration due to the complete visibility of… Read More »
Asset Management
Our cloud-based asset management module means that data management has never been easier and brings great reward for FM teams. Read More »